5 SMART Goals and Gantt Charts
Motivation often means the difference between success and failure. That applies to school, to specific tasks, and to life in general. One of the most effective ways to keep motivated is to set goals.
Goals can be big or small. A goal can range from I am going to write one extra page tonight, to I am going to work to get an A in this course, all the way to I am going to graduate in the top of my class so I can start my career with a really good position. The great thing about goals is that they can include and influence a number of other things that all work toward a much bigger picture. For example, if your goal is to get an A in a certain course, all the reading, studying, and every assignment you do for that course contributes to the larger goal. You have motivation to do each of those things and to do them well.
Setting goals is something that is frequently talked about, but it is often treated as something abstract. Like time management, goal setting is best done with careful thought and planning. This next section will explain how you can apply tested techniques to goal setting and what the benefits of each can be.
Set Goals That Motivate You
The first thing to know about goal setting is that a goal is a specific end result you desire. If the goal is not something you are really interested in, there is little motivational drive to achieve it. Think back to when you were much younger and some well-meaning adult set a goal for you—something that didn’t really appeal to you at all. How motivated were you to achieve the goal? More than likely, if you were successful at all in meeting the goal, it was because you were motivated by earning the approval of someone or receiving a possible reward, or you were concerned with avoiding something adverse that might happen if you did not do what you were told. From an honest perspective in that situation, your real goal was based on something else, not the meeting of the goal set for you. To get the most from the goals you set, make sure they are things that you are interested in achieving.
That is not to say you shouldn’t set goals that are supported by other motivations (e.g., If I finish studying by Friday, I can go out on Saturday), but the idea is to be intellectually honest with your goals.
Set SMART Goals
Goals should also be SMART. In this case, the word smart is not only a clever description of the type of goal, but it is also an acronym that stands for Specific, Measurable, Attainable, Relevant, and Time-bound. The reason these are all desirable traits for your goals is because they not only help you plan how to meet the goal, but they can also contribute to your decision-making processes during the planning stage.
What does it mean to create SMART goals?
- Specific—For a goal to be specific, it must be defined enough to actually determine the goal. A goal of get a good job when I graduate is too general. It doesn’t define what a good job is. In fact, it doesn’t even necessarily include a job in your chosen profession. A more specific goal would be something like be hired as a nurse in a place of employment where it is enjoyable to work and that has room for promotion.
- Measurable—The concept of measurable is one that is often overlooked when setting goals. What this means is that the goal should have clearly defined outcomes that are detailed enough to measure and can be used for planning of how you will achieve the goal. For example, setting a goal of doing well in school is a bit undefined, but making a goal of graduating with a GPA above 3.0 is measurable and something you can work with. If your goal is measurable, you can know ahead of time how many points you will have to earn on a specific assignment to stay in that range or how many points you will need to make up in the next assignment if you do not do as well as you planned.
- Attainable—Attainable or achievable goals means they are reasonable and within your ability to accomplish. While a goal of make an extra one million dollars by the end of the week is something that would be nice to achieve, the odds that you could make that happen in a single week are not very realistic.
- Relevant—For goal setting, relevant means it applies to the situation. In relation to college, a goal of getting a horse to ride is not very relevant, but getting dependable transportation is something that would contribute to your success in school.
- Time-bound—Time-bound means you set a specific time frame to achieve the goal. I will get my paper written by Wednesday is time-bound. You know when you have to meet the goal. I will get my paper written sometime soon does not help you plan how and when you will accomplish the goal.
In the following table you can see some examples of goals that do and do not follow the SMART system. As you read each one, think about what elements make them SMART or how you might change those that are not.
| Goal | Is it SMART? | |
|---|---|---|
| I am going to be rich someday. | No | There is nothing really specific, measurable, or time-bound in this goal. |
| I will graduate with my degree, on time. | Yes | The statement calls out specific, measureable, and time-bound details. The other attributes of attainable and relevant are implied. |
| I am going to save enough money to buy a newer car by June. | Yes | All SMART attributes are covered in this goal. |
| I would like to do well in all my courses next semester. | No | While this is clearly time-bound and meets most of the SMART goal attributes, it is not specific or measurable without defining what “do well” means. |
| I am going to start being a nicer person. | No | While most of the SMART attributes are implied, there is nothing really measurable in this goal. |
| I will earn at least a 3.0 GPA in all my courses next semester. | Yes | All of the SMART attributes are present in this goal. |
| I am going to start being more organized. | No | While most of the SMART attributes are implied, there is nothing really measurable in this goal. |
APPLICATION
Try writing two SMART goals—something with a one-week time frame and something that you will accomplish over the next year. Make certain that you include all the appropriate elements—Specific, Measurable, Attainable, Relevant, and Time-bound.
Make an Action Plan
Like anything else, making a step-by-step action plan of how you will attain your goals is the best way to make certain you achieve them. It doesn’t matter if it is a smaller goal with immediate results (e.g., finish all your homework due by Friday) or something bigger that takes several years to accomplish (graduate with my degree in the proper amount of time).
The planning techniques you use for time management and achieving goals can be similar. In fact, accurate goal setting is very much a part of time management if you treat the completion of each task as a goal.
What follows is an example of a simple action plan that lists the steps for writing a short paper. You can use something like this or modify it in a way that would better suit your own preferences.
| Task | Objective | When |
|---|---|---|
| Choose topic. | Select something interesting. | Needs to be done by Monday! |
| Write outline, look for references. | Create structure of paper and outline each part. | Monday, 6:00 p.m. |
| Research references to support outline, look for good quotes. | Strengthen paper and resources. | Tuesday, 6:00 p.m. |
| Write paper introduction and first page draft. | Get main ideas and thesis statement down. | Wednesday, 7:00 p.m. |
| Write second page and closing draft. | Finish main content and tie it all together. | Thursday, 6:00 p.m. |
| Rewrite and polish final draft. | Clean up for grammar, writing style, and effective communication. | Friday, 5:00 p.m. |
Another useful approach to goal setting is to create SMART goals and then write them down. For most people there is a higher level of commitment when we write something down. If you have your goals written out, you can refer to each component of the SMART acronym and make certain you are on track to achieve it.
SMART Goal Planning with Gantt Charts
In the evolving landscape of project management and personal development, visual tools play a crucial role in helping individuals track and achieve their objectives. One such powerful visual tool is the Gantt chart. Named after its creator, Henry L. Gantt, this chart serves as a timeline that displays tasks or events plotted against the time during which they’re expected to be completed.
But why use a Gantt chart in personal development and goal setting? Here’s where the brilliance of the chart becomes evident:
- Visibility: It gives you a clear snapshot of your progress. By setting milestones and tracking them over time, you’re able to visually ascertain how you’re doing, what’s left to be done, and if you’re on track.
- Accountability: Seeing tasks and deadlines laid out visually can enhance motivation and provide a sense of responsibility. This is especially beneficial when you’re juggling multiple goals or tasks.
- Efficiency: Gantt charts allow for better resource allocation. In personal development, this could mean deciding where to spend your time and when, ensuring you’re not stretching yourself too thin.
Connecting Gantt charts with SMART goal planning amplifies their effectiveness. SMART goals, which emphasize being Specific, Measurable, Achievable, Relevant, and Time-bound, mesh seamlessly with the Gantt chart’s structure. The chart’s timeline resonates with the ‘Time-bound’ principle, while the milestones and tasks can be crafted to be Specific, Measurable, and Achievable. Furthermore, by visualizing your goals, you can ensure they remain Relevant to your overarching objectives.
With Gantt charts and similar goal-planning strategies, you merge the clarity of SMART goals with the visual efficacy of the milestone-based chart. By plotting your goals on this chart, you’ll not only be solidifying your commitment to them but also setting yourself up with a tangible roadmap for success.
Beyond the immediate academic benefits, Gantt-like charts have found their way into the digital realm, becoming an integral part of modern project management tools. As you progress through college and eventually transition into your chosen profession, it’s highly likely you’ll encounter these charts again, albeit in a more sophisticated form within software applications. These tools enable teams to coordinate tasks, set timelines, and monitor project progress, all under a single digital roof. Recognizing the importance of visual timelines, many of these applications have incorporated Gantt-like functionalities to aid in project planning and execution.
Sample Gantt Chart
Below is a sample Gantt Chart that can be adapted by First-Year College Students who are planning around a career goal.
This design provides a more structured and detailed approach, guiding students to think about their development both within and outside of their college experience.
Template: First Half of Year One
| Activity/Goal | Specifics | Jan | Feb | Mar | Apr | May | Jun | Task Begins | Task Ends |
| Long-Term Career Goal | Description of the career goal | Date | Date | ||||||
| College Milestones | |||||||||
| Milestone 1 | Specific task or milestone related to college | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | Date | Date |
| Milestone 2 | Specific task or milestone related to college | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | Date | Date |
| Skills Fostered Outside College | |||||||||
| Skill 1 | Specific professional skill practiced outside college setting | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | Date | Date |
| Skill 2 | Specific professional skill practiced outside college setting | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | Date | Date |
| Long-Term Personal Goal | Description of the personal goal | Date | Date | ||||||
| Personal Milestone 1 | Specific task or milestone related to personal goal | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | Date | Date |
| Personal Milestone 2 | Specific task or milestone related to personal goal | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | Date | Date |
Example: First Half of Year One
| Activity/Goal | Specifics | Jan | Feb | Mar | Apr | May | Jun | Task Begins | Task Ends |
| Long-Term Career Goal | Achieve an associate’s degree in science with a major in nursing | ||||||||
| College Milestones | |||||||||
| Milestone 1 | Enroll in prerequisite courses | [✔️] | [ ] | [ ] | [ ] | [ ] | [ ] | Jan 5 | |
| Milestone 2 | Maintain a B average in courses | [ ] | [✔️] | [✔️] | [✔️] | [ ] | [ ] | Feb 15 | Jun 20 |
| Skills Fostered outside College | |||||||||
| Skill 1 | Attend a nursing seminar or workshop | [ ] | [✔️] | [ ] | [ ] | [ ] | [ ] | Feb 10 | Feb 12 |
| Skill 2 | Volunteer at a local clinic or hospital | [ ] | [ ] | [✔️] | [✔️] | [ ] | [ ] | Mar 10 | Apr 30 |
| Long-Term Personal Goal | Learn to play the guitar | ||||||||
| Personal Milestone 1 | Purchase a beginner’s guitar | [✔️] | [ ] | [ ] | [ ] | [ ] | [ ] | Jan 5 | |
| Personal Milestone 2 | Learn basic chords and practice daily | [ ] | [✔️] | [✔️] | [ ] | [ ] | [ ] | Feb 10 | Mar 20 |
Popular Project Management Apps in the Workplace:
- Notion: An all-in-one workspace tool that blends notes, databases, tasks, and more into a cohesive environment.
- Trello: Utilizes a card-based system, allowing for easy task organization and project visualization. With plugins, it can also mimic Gantt chart functionality.
- Asana: A task management app that emphasizes team collaboration. It provides timeline views akin to Gantt charts, ensuring projects stay on track.
- Microsoft Project: A dedicated project management tool with in-built Gantt chart functionality, ideal for detailed project planning.
- Basecamp: A holistic project management and team communication tool, which, while it doesn’t have native Gantt functionality, integrates well with tools that do.
Gaining familiarity with Gantt-like charts now will provide you with a solid foundation, making your transition to these digital tools smoother and more intuitive.
The first sections of this chapter are from College Success, “Goal-Setting and Motivation,” CC-BY-4.0. The section on SMART and Gantt Charts has been added by the authors of this textbook.